Full-time equivalent FTE Allocation Calculation

fte calculator

Use this workbook to calculate FTE totals for your progress report. The Affordable Care Act necessitates that each business with at least 50 FTEs should give ACA-consistent advantages. To confirm if your organization, you need to give those advantages, you need to ascertain your FTE check.

fte calculator

Calculating FTEs will also determine an employer’s duties under the shared responsibility provisions of the Affordable Care Act. For example, a project that is estimated to take 600 hours of work can be accomplished in a variety of ways depending on your allocation of staff and time requirements. FTE calculations are also important when determining eligibility for certain federal programs and benefits. Inpatients are medical, surgical, fte meaning maternity, specialty, and intensive-care unit patients whose length of stay exceeds 23 hours. Peak inpatients are the highest number of inpatients at a given point in a typical 24-hour period. An FTE count and headcount are different methods of measuring business size, but they serve different purposes. A headcount simply counts the total number of people employed at your organization or within a particular department.


An FTE calculation for all employees in a company needs to be rounded down to the nearest whole number (usually, 1.0 FTE or greater). A 100% FTE is the same as a 1.0 FTE — it may point to one person working a full-time schedule or several people fulfilling the duties of 1 full-time position.

  • A full-time equivalent, abbreviated as FTE, is a unit of measurement used to compare employed people or students who work or study a different number of hours per week.
  • You may have a lot of employees, but they may not spend much time working for you.
  • Next, she uses this figure to estimate the company’s health (awesome, of course!) by comparing it to the amount Toggl Track needs to operate properly.
  • Employees who worked less than 40 hours per week on average during a specific calculation period will have their average hours worked on a weekly basis added together.
  • We’ll also show you how to perform various calculations that involve FTE, and provide you with automatic calculators that will help make the process easier.
  • If your Total Equivalent Full-time Employees is 50 or more, you qualify as an Applicable Large Employer for 2019 ACA compliance and reporting.
  • If you’re calculating FTE for a different purpose and consider 40 hours to be full time in your organization, you can use that as your criteria.

All of the above factors cost an organization and affect its primary care. It also refers to the process in educational institutions to establish each student’s academic and career potential from admission to graduation.

Why is FTE so important?

In all cases, you should choose the most efficient solution for your company, taking into account the financial and time investments. First, it is necessary to determine the number of hours worked by part-time employees. To calculate the FTE, an employer with a 35-hour workweek would simply divide the employee’s planned hours by 35. FTE estimates are based on hours worked rather than staff count. Investigate the key elements that assist in calculating the true yearly cost of your staff. While many businesses and institutions prefer to deal with hours rather than wages, we have chosen the latter to offer you a better understanding of your employees’ true yearly expenditures. There are different methods of calculating the hours worked by employees.

You can determine your Applicable Large Employer status for 2019 ACA compliance and reporting by calculating your total Full-time Equivalent Employees from 2018 data. If your Total Equivalent Full-time Employees is 50 or more, you qualify as an Applicable Large Employer for 2019 ACA compliance and reporting. https://quickbooks-payroll.org/ Following the above definition, an FTE of 1.0 is equivalent to a full-time worker while an FTE of 0.5 signals half of a full workday. For buildings with more unusual occupancy patterns, you would still calculate the FTE building occupants based on a standard eight-hour occupancy period.

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The amount they are liable to pay the IRS for an employer shared responsibility payment. This is also known as “the employer mandate” or “the pay or play provisions”.

fte calculator

If you are using FTE calculations to determine future hiring needs, it makes sense to adjust the number of hours to fit your business. If an organization considers full-time to be a 40-hour working week then one full-time employee will count as 100% FTE. 100% FTE can also be achieved in several other ways, for example, through two part-time employees or four employees who work 10 hours per week. There are some exceptions when calculating FTE for the purposes of the small business tax credit.

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